Mailroom Specialist

The Mailroom Specialist is responsible for organizing and distributing mail among departments within a corporation.

· Sort and collate mail.

· Place mail in proper buckets for distribution.

· Open envelopes.

· Dispose of junk mail.

· Date stamps all incoming mail.

· Sort mail such as returned letters, adjustments, bills, orders, and payments.

· Complete incorrect returned mail.

· Receive outgoing mail and apply correct postage.

· Arrange for pickup of outgoing mail.

· Stamp mail with postage meters.

· Fold letters, circulars, or other documents and insert into envelopes for distribution.

· Weigh mail to determine correct postage.

· Place mail in metal bins and carry to departments for distribution.

· Record registered mail.

· Stock copy rooms and printing devices.

· Ensure office is adequately stocked with mail supplies.

· Use fax and scanning machines.

· Check mail for contraband.

· Inventory and order office supplies for the department

· Assist with Surgical Supply distributions

· Other duties as assigned

Education and/or Experience

· High School degree or equivalent

· At least 6 months experience in a general office environment

Skills/Specialized Knowledge

· Time Management and organization skills a must

· Ability to focus and complete detailed work

Other Requirements

· Must maintain professional appearance.

· Ability to be at work on a regular and consistent basis

Physical and Mental Demands

This position will spend long hours sitting and using office equipment and computers. The position may also entail light lifting of supplies and materials occasionally, up to and including 45 pounds in addition to reaching, stooping, standing, and walking. This position requires the ability to talk, hear, compare, compute, compile, copy, analyze, coordinate, synthesize, negotiate and communicate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment

Standard office working environment that may be busy and noisy at times